All Utilities, municipalities and excavators in your area. All aforementioned have a vested interest in digging safely, working safely and preventing damages from occurring
Committee Structure
Membership
Membership should consist of representatives of the various utility operators and municipal departments and contractor groups in the defined area. A stated interest in becoming a member is normally the only prerequisite for membership.
Officers
The Committee should elect from its membership a chairman, vice-chairman and secretary. The recommended term of office is one year.
Meetings
It is recommended that meetings be held on a monthly basis. Further it is recommended that the sites or host be rotated. Minutes of the meetings should be published and distributed to all members within 10 days of a meeting. A copy of the minutes should be emailed to the North Carolina One Call Center and they will be published to the NCUCC State WEB page for viewing.
It is recommended that an official representative of the local committee attend the State UCC Meeting held bi-monthly to voice the Local Committee’s issues and concerns at a state level.
Guidelines for the Organizational Meeting
There should be a set agenda with specific time frames to help make the meeting flow in a smooth transition
A welcome and introductions
Purpose of the meeting
How the Committee operates and the benefits
Identify the Key Players
Chairman
Vice Chairman
Secretary
Establish going forward monthly meeting date and time
Where do we go?
Consensus of the group
Develop By Laws and Mission Statement
Example Mission Statement
To provide a forum for concerned professionals which helps to prevent unnecessary damage to utilities infrastructure within (County Name)
FStatement of Goals
Expand membership base to include all public and private utility companies, public works organizations, public service districts, and utility-related contractors in (County Name). All members are encouraged to invite active construction contractors and sub-contractors to participate.
Conduct an active and on-going public awareness campaign concerning preventing damage to our utilities infrastructure.
Encourage the practice of “white lining” construction projects as a means of preventing unnecessary damage to utilities infrastructure.
Encourage voluntary compliance with a standard color scheme for utilities location marking.
Signed by Chairman, Vice Chairman and Secretaryn
Utilizing this format will afford the opportunity for members to have input and discuss issues of concern and develop dialogue pertinent to issue resolution
Typical Monthly Meeting Agenda
The following is a sample agenda:
Call to order
Announcements
Announcements should be given to the Secretary prior to the start of the meeting
Recognize new attendees and guests
Approval of previous meeting’s minutes
Old Business
New Business
Provide the Secretary with a list of topics in advance so that interested parties will be prepared to discuss.
Damage Report
Round Table
Project Report
Round Table
Program (Optional)
Adjourn
Example of Topics to Discuss at Monthly Meetings
This is your opportunity share information relative to business concerns of:
Job Safety
Damage Prevention
Use of the NC One Call Center
Major Projects under construction
Up coming major projects
DOT projects
Joint trenching projects
Damage claims
Contract Locating Services
State Underground Damage Prevention Law
Location marks, techniques and what they mean
Proper digging techniques to expose the utility
Survey Locates
Number of damages each committee member has had since previous UCC meeting
